How to Prepare a Winning Tender Proposal

You have selected a particular tender and now is the time to fill the tender proposal in a winning manner so that your tender is accepted. It is the time to gather information, co-ordinates the material, writing drafts, preparing a cover letter, going through each and every detail and many more. Among all there are certain basic guidelines that need to be followed for a winning tender proposal.

Guidelines to Prepare a Winning Tender Proposal :

Figure Out the Tender Document Carefully
 
Comprehending and figuring out the latest tenders is the first step for a successful tender proposal. All the tenders in India are divided into four sections. These are Terms and Conditions of the tender proposal, Specification of the tender, Conditions of Contract and the Tenderer Response Schedules. Each section has its own specifications and requirements. So you must go through each of these thoroughly to complete the asked documentation.

Under the terms and conditions of the tenders, closing date and time, place and way to submit the tender proposal, contact details, information on pre-tendering session, government policies and regulations along with pricing needs are given. These all points are very important and you must fulfill them all.

Then comes the specification of tender proposal. It is tender specific and here you will find the list of technical, functional and performance requirements. Better to make the checklist of the required things.

Information pertaining to the Government rights and obligations are given under the conditions of contract.

In the last section of tender proposal i.e. tenderer response schedules specific information related to quality, requirements of the contract, cost summary, technical and functional compatibility is given.

In order to write a winning tenders in India or anywhere you must understand and comprehend each and every information provided and asked in the tender proposal.

Know What Your Contract Agency is looking for

This is one of the major things that needs your attention. You must know what your contract agency is looking for in terms of money, quality, services, completion, uniqueness etc. Collect as much information as you can on all these for a winning tender proposal. Along with this also know that how your tender proposal in India is going to be evaluated. This will help you in filling the tender in the most appropriate manner. Almost all the tenders are assessed against some strengths and weaknesses. So you must understand how that particular tender is India is going to be assessed.

Meeting the basic terms and conditions is the first thing while assessing the tenders. If your tender violates any of the term and conditions then your tender proposal will be rejected in a first short. There are many other things that are calculated like technical advantages of your proposal, level of your competence, related skills, experience, quality assurance requirements and associated risks.

If you want your tender proposal  to be selected then you must check all these things before submitting it. Find out the ways in which your tender proposal will stand out among the other tenders.

Know the Ways to Prepare the Tender Documentation

Once you have evaluated everything related to tenders in India, it is the time to know the ways for preparing the documents for tender. Tender documentation is the major part to prepare a winning tender proposal.

Tips for a Successful Tender Documentation

• Keep the sentences short, simple and effective.
• Give clear and concise information.
• Give special attention to the criteria that is stronger than the others in tender proposal.
• Address to all the requirements in detail.
• Show your ability of giving the services or product in time. Here you can mention the previous experience (if any), along with related certificates, references and samples.
• Give cost schedule for all the items.
• If required you can also give the additional information pertaining to your company, its background, client etc.

Keep in mind that the type of information and ways, you provides in the tender proposal will help you to stand out in the group of tenders. So be sure of what you are providing and do it with full confidence.

BSNL Broadbands - Innovative Channel in Telecom Industry

Telecom industry is one of fastest growing industries in India and talking about the scenario of Indian telecom industry across the world then also it is the quickest expanding industry with huge number of consumers taking one or other kinds of telecom services. Many private as well as government owned companies and enterprises make this industry a success. Out of all these one of the biggest and the oldest name is BSNL i.e. Bharat Sanchar Nigam Limited.

BSNL is a state owned telecommunication enterprise available across India except from Delhi and Mumbai and it has more than 63.45 million consumers till March 2010. Out of all new innovations like cellular services, sms, CDMA, GSM mobile, the recent BSNL broadband service is gaining momentum. BSNL broadband is the postpaid and ADSL broadband internet service. New DSL technology is used to provide the BSNL broadband service. Out of 100 close to 50% of the share is occupied by the BSNL broadband.


Traffic density in Indian telecom industry is maximum in the world that is fetching private as well foreign investors to this sector. Wonder how this huge industry is providing you the services so quickly and efficiently. BSNL takes the services of many companies and organizations for its smooth working. From time to time and based on the requirement many BSNL tenders are issued.

Interested companies submit the appropriate BSNL tenders. The best bidder is selected out of all the bidders based on quality, cost, time of completion and other related factors that are mentioned in BSNL tenders.

BSNL tenders are issued for almost all the sectors including broadband, wireless, CDMA etc. While issuing latest BSNL tenders government not only keeps in mind the associated cost but also the international standards of the service provider. The cost mentioned in the online BSNL tenders should be appropriate and according to the economy as a whole.

Company filling the BSNL tenders must keep in mind to meet the objective of the project so that BSNL remain ahead of others and keep on delighting the customer as it is doing today. Customer at every point must feel that they are getting more than they are paying for the BSNL services. Also while fulfilling the latest BSNL tenders the bidding company must understand and deliver the best services.

Types of BSNL Tenders

BSNL tenders are related to all kinds of services like there are tenders on house keeping services, tender for CDMA terminal, tenders for pest control in BSNL corp, online tenders for radio modem, stationery, cable and many more. Generally speaking there is no limit to the type of BSNL tenders. Broadly the online BSNL tenders are classified into following categories

• Admin
• Telecom Equipments
• IT
• Stationary items/Printing

There is no fixed categorization because with the change in the customer demand the endurance of product changes and so does the type of BSNL tenders. The focus then shifts to better product and service and the way is found out to make customer more satisfied than ever.

BSNL Tenders for the BSNL Broadband Services

Apart from above mentioned types the latest BSNL tenders depend upon the kind of BSNL broadband services that can be of following types

• Universal Telecom Service
• Cellular Mobile Telecom Service
• Internet
• Intelligent Network (IN)

BSNL Broadband has the monopoly in Indian Internet service providing sector. Apart from the strict competition from the private sector, BSNL broadband holds the remarkable position and with superior services the market share is expected to mount every year.

Points to Be Remembered While Filling ONGC Tender

Working with government, be it any sector, brings in many folds positivity for any given firm. ONGC, a state owned oil and gas company, is the highest profit making corporation in India. It produces about 31% of the nation's crude oil requirements. Not just this, it owns and operates a network of about 11,000 km of pipelines in India.

Partnering with such a big organisation obviously calls for high responsibility from the part of the vendor. One not only needs to follow all the rules before submitting the bid but also needs to take each step carefully so that the chances of one being superseded by others are brought down to nil.

There are numerous points to be kept in mind before filling ONGC tenders like

• The registration format of the proposal should be strictly followed. One should not make any kind of alteration or modifications to it. Also, one should keep it in mind to submit the required ONGC tenders in printed letter head of his organisation. This brings the communication on rather official grounds.
• Moreover, while filling any latest ONGC tender, one should keep it in mind to submit it from the head office of the organisation and not from any sister concern or branch. Signature along with date and place of sub mission should be thoroughly checked. ONGC generally does not pay any attention to scanned or faxed copies or email attachments. So, he should manage to send all the required documents through post or courier.
• Further, the vendors need to submit the independent opinions of the Bank as well as Trade References during the registration. For this, they need to provide the details of persons who can be source of contact all through. Obviously, a credible and key member of the organisation should be appointed for the same.
• Also, the filling of ONGC tenders also asks for submission of documents containing information about audited annual or financial reports for the last three years, on-going term contracts, name of suppliers and customers for last three years, etc. All the documents for the required ONGC tenders must follow the prescribed format.
• Last but the not the least, no part of the proposal for any latest ONGC tenders should be left blank. Things should be made clear in the most easy to understand and precise manner. Nothing should appear ambiguous as this may lead to rejection of the proposal. All the required documents must be attached with all the signatures.

The minute details, if followed with a calm and alert mind, would not only lead to the compete filling of the ONGC tenders but also would lead to framing of an impressive proposal. Obviously, reading of the tender documents is the first and the foremost step. All important points and special requirements must be highlighted and kept in mind all through. A thorough recheck once the tender has been filled would only add to the confidence.

Find latest tender news and procurement issued by ONGC, the highest profit making corporation in India. Tenders.IndiaMart.com is the only free portal that has a huge database of Government, corporate, and state Tenders. Browse and find free tenders in India.

How to find right Railway Tender

Indian Railways have long been the backbone of Indian economic, political and social system. Indian Railways has become not just the main public transport system but also the lifeline of the major chunk of Indian economy. Having a total network of 63, 104 km, this is also world’s one of the busiest and heaviest carriers of the world. Having such a length and breadth requires round the clock maintenance. This industry is always on the go for all the developmental and constructional tasks.

These tasks requires issuing of tenders, calling out for people from government, semi-government, PSUs, state and autonomous bodies who can take the responsibility of the tasks and complete it on time. These tasks could be repairing any cabin, making signage boards, providing bed rolls, cleanliness task etc.

Indian Railways has adopted a method it was long planning about called e-procurement. It is undoubtedly the most reliable method if one aims to deal with the government. Northern Railways introduced this system to bring in transparency in the entire system. It covers all types of tenders which are issued by engineering and stores department.

All the government railways tenders are published on the official web site of the Northern Railways. The vendor can easily download all the tender documents directly or through different tenders websites available on web. Even the following step, that is, submission of the railway tenders can also be done online. The vendor can submit offers electronically with digital signatures. The vendor need not worry about the security of his documents as electronic tendering system has all required security aspects as are their in the manual system. The most interesting point is that the vendors can see that the tabulation statement of all the offers once the advertised tender opens and can also check the status of their respective tenders. The security money needs to be deposited through a pre-described payment gateway plus the information concerning the purchase order is sent to the vendor through emails.

Half of the worries of the vendors regarding the issuing of government railway tenders, scrutinizing all the point concerning the tender, raising the right bid, checking the status of one’s tenders and many others are hereby absorbed as the e-tendering system tries its level best to eradicate corruption and ensure transparency.

Railways tenders not only bring along big businesses but also a chance for the vendor to earn big as dealing with government never asks for any second thought in the mind. With e-procurement system coming in, the vendor need not run and conduct all the associated tasks manually. He just needs to keep an eagle’s eye on the web portals and sites which keep on speculating the probability of issuing of any railway tender in the near future and the amount of bidding to be raised for it. He just need to check his capability and his field of specializing before finally standing for the tender. With all the moves taken according to the prescribed rules, he can polish his repute by grabbing a particular railway tender.

Find latest news and notices on Indian transport tenders such as Railway Tenders, Shipping and Aviation Products, spares parts, equipment and much more. India Mart Tenders provides comprehensive list of various tenders in India absolutely free.

PWD Tenders are Big Business

India has, nowadays, superseded the concept of LPG (liberalisation, privatisation and globalisation) and is in a race with itself to set its mark. The Public Works Department is a central or state government owned authority that has the whole sole responsibility of almost all the public sector tasks in the country. Under Ministry of Urban Development, PWD takes care of construction and maintenance of buildings of almost all the government departments, public undertakings and autonomous bodies.

To make all these constructional and development plans see their completion phase, PWD issues tender. The PWD is the central source for all these tenders. Through these tenders, PWD calls out for private players to take the responsibility of these tasks and make the projects successful.

These days, the concept of e-tenders is becoming the talk of the town. Some of the points worth noticing related to e-tenders would be:

• The e-tendering system was introduced to improve efficiency, eliminate corruption, and ensure transparency in whatever work done, be it building roads or highways or painting walls of a building.
• One can easily download tender forms from the concerned websites and portals.
• The contractors are supposed to sign their bids for submission with the help of digital certificates. 
• With the increasing influence of e-tenders, PWD now projects to make even the online submission as well as submission of tenders reach the web.

With the issue of the PWD tenders, the expectations are the best work to be done, with minimum cost incurred and timelines kept. The completion of work in time bound manner helps the government avoid escalation because of delay in completion of the assigned projects.

The tenders for PWD can cover any task ranging from small, large to very large scale. These can be issued for either painting the walls of some government structure, setting up the building of some upcoming organisation or build a bridge or a national highway. 

Though one has to face very tough competition for any given PWD tender, if one successfully acquires it by following all the rules and being cautious about each move, he can not only give his business fame but also growth having worked on national-level projects.

One should always research well before quoting prices. These must cover both fixed as well as the variable costs for the complete work inclusive of all taxes, costs and charges. Obviously, if performed to one’s best, the options of him grabbing further PWD tenders increases manifolds. The immense opportunities that a PWD tender enfolds are made clear by the fact that as soon as the task of building a particular structure is over, the tenders would again be issued for their timely maintenance. So, this certainly is long term growth in disguise. In all, PWD tenders bring one parallel to the government giving him the opportunity to work and earn fame in his field of work.

Catering - Business at large and small level

You must have attended a lavish marriage or meetings serving exotic food, drinks, soups, salads and various other kinds of dishes prepared and served by the professional caterers and cook. But have you ever thought about the catering business beyond that. The answer probably is No. So let us go into the details of catering business at large and small level, catering tenders and how to fill the catering tender to get the big projects.

Catering services come under the canopy of food service industry in which ways of serving food are taken care of. How to make food attractive is thus the main function of the catering companies. But their dexterous hands pertaining to certain other things in the event are also expected if they are working on a large scale. Working according to color theme or the theme of the party, table setting, lighting are few to name in this. At such a large level they work with event planners who handle different departments of the whole event.

This is the scenario in a large context but there is also an option for catering businesses at home. Such catering services are quiet small and work locally. Their main purpose is limited to food serving only and some may give the cooking services of food as well.

Now look beyond the catering business at home, small marriages, parties and other small private sectors. Check into the arena of government sector like railways and the most recent one i.e. the Common Wealth Games in India and their regular requirements of catering services. Or you may also consider any big organization that is looking for the professional caterers. How do they hire the catering services? Do they search for the catering companies? The answer is no. They do not search for the companies but instead of this they issue latest catering tenders for the caterers to fill and bid for the same. The accepted catering tender is then given the contract. These days getting contract through catering tenders in India is a big business.

Best Way of Filling the Catering Tenders

While filling the latest catering tenders in India and across the world, every caterer remains in dilemma that in which direction he or she should move. Whether more emphasis should be given to the cost or to the quality. To answer this question find out the area of your expertise. Check why your customer at present love your food and services. Weave your information in the catering tender around this.

Now if you are giving quality food at a very low price and quoting the same in the catering tender then this won’t work. Similarly if you are serving high quality organic food and your quoting are too high then also your catering tender probably will not be accepted because someone else might have quoted a lower price than you at the same quality. So you must consider all these before filling the tender.

You must look for different options to pitch the catering tenders correctly. Weigh both the sides. Make sure that your catering tender is neither over priced nor the cheapest one. In both the extreme cases of cost you won’t stand a chance of winning the bid.

If the quality of food and resources you are using are of highest standards and owing to these you are quoting the higher price then you must justify the high price in catering tenders.

Any claim made by you in the catering tenders must be supported by proper documents and only authentic information should be provided as any illegal claim can put you in danger of not getting the catering tender. You must pick the latest catering tenders as per your ability.

How to Find the Latest Catering Tenders?

• There are numerous websites giving latest information on all the closed, open and latest catering tenders. Regularly visit these websites to stay in touch with the new tenders and industry.
• You need to register in these websites to get the latest updates on catering tenders.
• Check newspapers that publish tenders. All newspapers have specific section pertaining to tenders published on the specific date. You must know this and check this regularly.
• Develop relationship with the government buyers. The buyers should know what type of quality services you provide and how your services are different from the others.
• Keep regular contact with these buyers.
• Be competitive in the market and make your presence felt through your services to win the catering tenders.

Catering is better option for starting business at large and small level. Lavishing catering services are highly in demand. Further to it you can also find catering tenders for business at large scale.

Bridge Tenders – Easy ways to grasp the opportunity

All big organizations, when in some need, call private players to take up the share of their tasks and complete them in the best possible manner. For this they issue tenders. Now, these tenders can be reached through numerous online portals and web sites as well. Tenders, especially those focusing on huge projects like building bridges, obviously call for massive players who have been working on the similar projects for years and have prepared a laudable record of achievements and a healthy testimonial. With India gearing up to be a hub exemplifying privatization and industrialization, bridge tenders are a major area of attention for all the bidders.

To acquire any of the bridge construction tenders, one needs to ensure that:

• The proper format for the proposal of the bridge tenders has been followed and all the details provided are easy to follow, well-presented and concise.
• The best aspects must lead and the average must follow. Putting forth one’s fields of expertise would obviously strike the eyes first and frame the mindset in a positive manner.
• The tender has been read and understood well and all the important points have been highlighted.
• The detailed information about one’s field of work and achievements has been enlisted
• The precise method of submitting and the timeline has been followed
• All the forms have been filled according to the pre-framed procedure
• Realistic prices have been quoted and they cover minutest of the fixed as well as variable expenditure along with fair proportion of profit

Many a times, when any bridge construction tender gets issued, the government or the concerned authorities call for viable and most-suited designs for that particular bridge or it calls for views of the bidders if the design has been already decided. In such a case, the bidder must closely study the proposed place and should bring out innovative and creative ideas which not only sound impressive but easily sweep the bridge tender into his pocket.

Along with bringing out the most novel and viable proposals for a particular bridge tender, one should keep in mind to closely study all the facts related to the site and conduct R&D on all its aspects. One should investigate upon important points like materials required for construction, traffic density, effect on nearby locations and projects or structures, feasibility of the proposed details, availability of qualified and experienced staff and much more. Bidding for bridge tenders requires one to be pro-active in judging and weighing all the related aspects with utmost earnestness.

Once all the research and developmental work for a particular bridge tender has been conducted, a confident foot must be put forth to face the competition and shine out with success. Obviously, if one ends up acquiring any particular bridge construction tender, he is opening an array of opportunities towards his side. Moreover, he would be registering massive repute under his banner further securing his position in the most counted and reliable firms.

Government Tenders - Golden Tips for Writing Government Contracts

Filling application for Indian tenders whether Government tenders, business contracts or business tenders is a daunting task if you are not familiar with the exact procedure of tendering. It is a bit lengthy and complicated process but if you have proper guidelines to follow then filling government tender will be a smooth ride rather than a roller coaster one. If you are new into this business then do not hesitate to seek guidance and advice of an expert in this field. This will help you in understanding the concept in a better way. For this you can either seek the help of an expert consultant or you can check different tender websites giving useful information on govt tenders and other tendering services in India. As a tenderer you must know that every government tender is different and so its way of tendering.

Tips for Writing Government Tenders, India Tenders and Government Contracts

Do not Work in Haste - As said earlier that filling government tenders is quiet a lengthy process so you must have patience to complete the tendering task. Take your time and do not work in haste. We often do silly mistakes when we are in hurry. So sit calmly and think what you are going to fill.

Do Planning - Anything done without planning often ends up in nothing. Same thing will happen with your tender if you will take it lightly and fill it without planning. Prepare a proper plan of action, read the terms and conditions of tendering, read all the documents carefully, check the documents required and find out the ways how you are going to collect these and when. Always plan and try to complete the said work on time.

While preparing a government tender make sure that you start early without any delay. Also prepare the checklist of what is required so that you do not miss anything important. If you are new to tender business then you might need pre-tender briefing. This will help you in understanding what have been asked from you in government tenders and how you are going to provide that.

Know What You can Offer - Everyone is familiar to what he or she can offer. Same rule goes with the government tenders, government contracts and other tenders. Do not over exaggerate your services and products as this will lead you nowhere. By staying in your field you can be the master of this and can deliver the service mentioned in government tenders on time.

Work on Time line - For small business tenders, completing and submitting the application form is bit easier than the large and complicated government contracts and tenders. In large government tenders huge amount of money is involved that leads to the huge paper work and documentation. Prepare all your documents on time so that you can submit the application on or before the last date.

Give Your Best - Keep in mind what services are your strength and try to deliver the best of these. Whether it is a government tender, government contracts or India tenders, the contracting agency will accept the tender that is different, fulfilling all the said terms and conditions, very innovative, customer focused and the best of all the submitted tenders.

Keep in Mind the Following Tips to Stay A Head of Others

• Keep the format of government tender very simple, clear and to the point.
• Accentuate the area of your expertise that is related to tenders to strengthen your chance of acceptance.
• Show your ability.
• Provide detailed information.
• Quote the price after weighing each and every aspect of the services or product that you are going to provide.
• Know the exact method and date of submitting the government tenders.
• Go through the forms after completing them and do not forget to sign wherever required.
• Submit where it has been asked and that too on time.